Add Category Rule in Desktop Outlookīy following the next few steps, with minor variations, you’ll be able to set rules and categorize email based on set conditions, in all desktop versions of Microsoft Outlook. This can be very helpful if you want to, for example, filter and categorize your work email, personal emails, promotional emails, etc. Doing this can save a lot of time, as opposed to filtering or filing email from individual senders. You can categorize all incoming emails based on certain keywords or phrases, also by using rules. In most cases, you’ll have to manually add rules to individual senders. However, you won’t be able to filter multiple senders simultaneously in all versions of Outlook. There’s also nothing preventing you from sending mail from multiple senders into the same target folder.
Even better, there’s no need to understand the complexities of Outlook rules in order to create a simple filing system. Note that even though the steps may differ slightly from one version of Outlook to another, the process is essentially the same. This will automatically transfer existing and incoming emails from that sender to the folder of your choosing. Select a destination folder or create a new one.Enter the email address of the sender you want to filter out.From the Settings menu, select the View all Outlook settings option.Click on the gear icon in the top right corner of the Outlook 365 interface.If you’re using the browser version of Outlook, the steps required to set a unique folder destination for incoming mail from specific senders is a bit different than those used in desktop versions of Outlook. Alternatively, click on New to create a new folder for that specific sender.Select a new folder from under the Rules and Alerts dialog box.
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